For event spaces

More corporate events
for your event space.

Event Captain finds the corporate planners near your venue, gets them familiar with your space, and follows up until they're ready to book.

Book a demo → See how it works
Speaker addressing guests at a corporate networking event with a buffet in a modern venue

Trusted by 150+ businesses across North America, from private event venues to multi-room spaces.

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The problem

Planners default to hotels. Your space never gets considered.

When a company plans an offsite or a party, the default is a hotel ballroom. Not because it's better, but because it's the option the planner already knows. Dedicated event spaces like yours, with better rooms and better food, never enter the conversation.

So corporate bookings come down to luck: a planner who happens to tour your space, a referral from a past client. Meanwhile your calendar has open dates at the exact times companies want to book, and no sales team to fill them.

Event Captain fixes the top of the funnel. We identify the corporate planners at companies near you, get them familiar with your space, and follow up until the timing is right, so your team gets conversations with people who already know your name.

Guests mingling with drinks at an event in a large modern venue

How it works

We find them. You close them.

We find the planners, run the outreach, and bring past clients back. Your team just gives the tour.

01

We build your list

We identify the corporate planners at companies near your space: office managers, executive assistants, and HR people. Then we get your venue on their radar.

  • Every company visible in your dashboard
  • List keeps growing as we find more planners
  • Your suppression list applied before a single email

02

We run the outreach

Personalized emails introduce your space from warmed sending domains. Nothing touches your domain reputation, and nothing lands on your plate.

  • Sending accounts set up and managed for you
  • Follow up until they're ready to book
  • Every reply lands directly with your team

03

We re-engage your past clients

Your warmest leads already booked with you once. We run re-engagement campaigns from your own domain, so repeat events come back without your team lifting a finger.

  • Win-back, last-event anniversary, and seasonal
  • Each campaign toggled individually
  • Do Not Contact list honored on every send

04

You close the bookings

Interested planners reply straight to your team. You run the tour, you quote the package, you close.

  • Replies go to your chosen contact
  • Every booking tracked in your dashboard
  • You stay focused on running your space

Your dashboard: every company on your list, every reply, every booking.

What books

The events your space wins

Corporate planners need rooms for more than weddings.

Full buyouts

The biggest checks in the business. A company takes your whole space on a date you'd otherwise sit empty.

Company offsites

Full-day or multi-day bookings: meetings by day, dinner and drinks by night.

Holiday parties

High value and booked months ahead. Planners start asking about December in September.

Meetings & conferences

Recurring weekday business from companies that meet offsite on a regular rhythm.

Client & partner events

Product launches, appreciation dinners, and networking nights hosted at your space.

Team celebrations

Milestones, all-hands, and year-end events that need more than a conference room.

FAQ

Questions event spaces ask

We mostly do weddings. Will corporate events still work for us?
Yes. Corporate events fill the dates weddings don't: weekdays, daytime, and the off-season. The planners, outreach, and booking process are the same. We just shape your list around the companies near you and the dates you want to fill.
We don't have a dedicated sales team. Is that a problem?
No, that's exactly who this is for. Most event spaces don't have anyone doing outreach full time. We become the outreach arm you don't have to hire: we find interested planners and start the conversation. Your team runs the tour and closes the booking.
Will outreach hurt our reputation or spam people?
No. Emails go out from our sending domains, never yours, so your domain reputation is untouched. Every campaign targets corporate planners at companies near you, and anyone who opts out never hears from us again.
Does Event Captain replace our events coordinator?
No. We handle the outreach, not the closing. We find interested planners and start the conversation. Your team runs the tour, builds the quote, and closes the booking.
How much of my time does this take?
Almost none during setup. We build your list, write the outreach, and warm the sending domains over two weeks. Nothing is required from you. After launch, your only job is the part you would do for any booking: reply to interested planners, run the tour, send the quote.
Can we control what kinds of events come in?
Yes. During setup we talk through the events you want most, the group sizes you handle best, and the dates you want to fill, and we shape your list and outreach around that. If you only want weeknight buyouts for 100 or more, that is what we go after.
We have multiple rooms. How does pricing work?
Pricing is per location: one price covers the entire location, not per room. Each location gets its own list and outreach built around the companies near it.
How fast will we see bookings?
Setup takes two weeks: we build your list, warm the sending domains, and write your outreach. After launch, interested planners reply directly to your team, and bookings follow as conversations mature.
What does it cost?
One flat rate: $400 per month, per location. No contracts, cancel anytime.
Get started

Get your space in front of the corporate planners nearby.

A 20 minute walkthrough of how our outreach turns nearby companies into bookings for your venue.

Book a demo →

Trusted by 150+ businesses across North America