Event Captain is $400 per month per location, flat. That covers everything: the outreach, the follow-ups, and your reporting. No contracts, no setup fees, cancel anytime.
Do you work with multi-location groups?
Yes. A number of our clients are multi-location groups, and we run coordinated rollouts across their venues. Pricing stays the same: $400 per month per location.
Who writes the emails, and whose name is on them?
We write every campaign with you during onboarding, in your venue’s voice, and you approve it before anything goes out. Outreach is sent from a dedicated address, so your own inbox and domain stay untouched.
What happens when I connect my Gmail or Outlook?
Event Captain scans the connected inbox to identify event-inquiry conversations (including past inquiries, bookings, and cancellations) and shows them on each lead’s timeline. Message content is stored only for inquiry threads; anything else leaves at most a minimal processing record (sender and subject, never the body). We only read mail. We never modify or delete it. Sending from your address happens only when you act: replies you write, invitations you send to leads you select, and nudges on leads you enroll. Cold prospecting and re-engagement never use your mailbox. They run on dedicated Event Captain sending domains. Your calendar powers the scheduler: it checks when you’re free and puts booked tours and calls on the calendar you pick. Disconnect anytime and we delete stored mailbox data within 30 days. Full details in our Privacy Policy.
Do you work with venues that compete with me?
We keep competing venues from working against each other. Ask us how we handle your specific market on the call.
My market is small. Will this work?
Smaller markets often respond better: fewer venues are competing for the same companies, and we size the radius to what makes sense for your area.
How fast will I see results?
Launch takes two weeks, and responses typically start in your first week live. From there we book calls, venue visits, and quote requests. Re-engagement kicks in over time, so the pipeline keeps building.
What do I have to do?
Approve the campaign at kickoff, then take over when a lead is ready to talk dates. We handle everything in between: finding the planners, the outreach, the follow-ups, and the reporting.
Get started
Still have questions? Let’s talk.
Book a demo and we will walk through exactly how Event Captain would work for your venue and your market.
